CUA & COMMON UK’S SPEAKER GUIDELINES
These Speaker Guidelines for CUA & Common UK have been adapted from the COMMON US code of ethics, which exist to promote and maintain fair dealing and reasonable conduct at all COMMON activities. Adherence to the guidelines is required for membership of the CUA and/or participation in any event organised by the association, either as a delegate or speaker. Any breach of the code can be referred to the CUA Council and may be punishable in accordance with CUA disciplinary policies and procedures. The CUA Council reviews and may amend the guidelines from time to time in order to ensure that they remain consistent with recognised and accepted principles of fair conduct. Additionally, the CUA Council has sole responsibility for deciding whether exceptions to these guidelines can be made.
In recognition of the special relationship between COMMON and IBM, and the membership’s need for information about IBM products and services, the CUA Council may determine from time to time that displays and promotional sessions regarding such products and services are not a breach of rules and regulations. The policy on organisations making marketing material available to delegates is discussed below.
The following basic guidelines apply specifically to speakers and other participants in delivering CUA events. Refer to the Event Sponsorship section for controlled opportunities to present sales and marketing material:
1. Prices may not be published or discussed at any CUA meeting without the prior approval of the CUA Council or the organiser (if different).
2. The following are prohibited at CUA meetings without prior consent of the CUA Council or the organiser (if different).
There are generally accepted exceptions to the above, such as at Common UK Symposiums or other events that include a vendor exhibition area, but in these cases, the guidelines will still apply outside of the exhibition area.
3. Any speaker or other event participant found to be aggressively selling at a CUA event may be excluded from participating in future events.
Recognising that any successful relationship is mutually beneficial, the guidelines below allow controlled distribution of limited marketing material at CUA events that do not include an exhibition area. The decision on whether sponsorship is available at an event lies with the event organiser.
Where sponsorship is allowed at a CUA event, the following process and rules apply in order that organisations can supply leaflets for the delegate Briefing Packs: